PRIVACY POLICY

Last updated: 14 October 2025

We respect the privacy of every person who visits our website, www.icglive.co.uk (“Site”).
Meetings of Minds Ltd (“company”, “we”, “us”, or “our”) is committed to protecting your personal information and your right to privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the EU General Data Protection Regulation (EU GDPR) where applicable.

If you have any questions or concerns about this policy or how we handle your personal information, please contact us at info@meetingsofminds.co.uk.

When you visit our Site or use our services, you trust us with your personal information. We take this responsibility seriously.
This privacy notice explains what information we collect, how we use it, and what rights you have. If you do not agree with any part of this privacy policy, please discontinue using our Site and services.

About us

Our registered office is located in the United Kingdom.
Please read this policy carefully to help you make informed decisions about sharing your personal data with us.

Information we collect

1. Personal information you provide

We collect personal information that you voluntarily give us, for example when you:

  • Request information about our products or services

  • Participate in activities on the Site

  • Contact us directly

This may include:

  • Name and contact details: such as your first and last name, email address, postal address, and phone number.

  • Credentials: such as passwords or similar security data if applicable.

  • Payment data: if you make a purchase via our Site, your payment information will be processed securely by Stripe in accordance with PCI-DSS standards. We do not store your payment card details.

2. Information collected automatically

When you visit the Site, we may automatically collect certain data such as:

  • IP address, browser type, operating system, language preferences, and referring URLs

  • Device and usage information, including how and when you use our Site

This helps us maintain security, optimise performance, and analyse usage patterns. Like many websites, we also use cookies and similar technologies — see our Cookie Policy.

3. Information from other sources

We may collect information from third parties such as public databases, joint marketing partners, or social media platforms.

How we use your information

We use your personal data for legitimate business purposes (“Business Purposes”), to perform a contract with you (“Contractual”), with your consent (“Consent”), and/or to comply with our legal obligations (“Legal Reasons”).

We may use your data to:

  • Provide and manage our services

  • Send you administrative or service-related communications

  • Send marketing or promotional messages (if you have opted in)

  • Deliver relevant content or advertising

  • Request feedback and improve our services

  • Protect our Site and users from fraud or misuse

  • Comply with legal obligations or respond to lawful requests

You can opt out of marketing communications at any time by using the unsubscribe link in our emails or contacting us directly.

Sharing your information

We only share your information when necessary and in accordance with data protection laws. This may include sharing with:

  • Service providers who help us operate our business (e.g., web hosting, analytics, or payment processing)

  • Legal authorities when required by law

  • Business partners or affiliates, with your consent

  • Third-party advertisers, if applicable (see our Cookie Policy)

We will never sell your personal information.

International data transfers

Our website is hosted by Squarespace. Your data may be processed or stored on servers located outside the UK or EU. Squarespace ensures that any such transfers comply with applicable data protection laws and appropriate safeguards are in place.

Retention of your information

We will retain your personal information only for as long as necessary to fulfil the purposes outlined in this policy, unless a longer retention period is required by law (e.g., for tax or accounting purposes). Once no longer needed, your data will be securely deleted or anonymised.

Security of your information

We implement appropriate technical and organisational measures to protect your personal data. However, no electronic transmission or storage system is completely secure, so we cannot guarantee absolute security.

Children’s privacy

We do not knowingly collect data from anyone under the age of 16. If you believe we have collected such information, please contact us at info@meetingsofminds.co.uk and we will delete it promptly.

Your rights under GDPR

Under UK and EU GDPR, you have the following rights:

  • The right to be informed about how your data is used

  • The right of access to your personal data

  • The right to rectification of inaccurate information

  • The right to erasure (“right to be forgotten”)

  • The right to restrict or object to processing

  • The right to data portability

To exercise these rights, please contact info@meetingsofminds.co.uk.

Cookies and tracking

We use cookies to enhance your browsing experience. You can manage your cookie preferences through your browser settings. Learn more in our Cookie Policy.

Updates to this policy

We may update this privacy policy from time to time. The revised date will always be shown at the top of the page, and the updated version will take effect once published on the Site.
We encourage you to review this page regularly to stay informed.

Contact us

If you have questions, concerns, or would like to exercise your data protection rights, please contact:

Data Protection Officer
Meetings of Minds Ltd
Email: info@meetingsofminds.co.uk